DM Meeting @ 2010-06-23 17:00:00
Minutes of the DM meeting held on Wednesday 23rd June 2010
5:00pm, Sutherland Staff Lounge, Rootes Social Building
Present: Robert Gardner, Fergus Cooper, George Marshall, Edward McCutcheon, James McLachlan & Owen Rye.
In attendance: Andrew Maddison
1. Welcome and apologies for absence
Rob welcomed those present to the special (re)scheduled sixth meeting of term.
Apologies were received from Rachel Crofts, Matthew Gardner, Mike Joy and Natalie Tyldesley.
2. Outdoor Screening
A decision on the final location of the outdoor screening will have to be taken by Friday 25th June.
On the day (Wed 30th June) availability was taken from all those present: Rob, Fergus and Andrew will be around all day. Others are available from: James(3pm onwards), Owen(4pm onwards), Ed(11-1.15 & 3.45pm onwards) & George(8pm onwards).
We will be using more barriers than last year and will be picking these up early in the day from university house and the field behind carpark 15 (time is dependent upon van's availability, though we hope to put these out early in the afternoon - eg sometime before 4 or 5pm.)
A barrier plan was agreed upon, including: screen/speakers, the proj van, and the distro - each of which will be encircled. Barriers will also be placed along the 'hedge-edge' of the field, to keep people away from the cabling, and we need to pay particular care to cuts in the hedge through to Jack Martin and Arthur Vick.
The four WSC fluo vests (for 'after dark') will be allotted to: Fergus (President), Rob (Chief DM), Tim B (Tech Officer) & Ed (First Aider).
Rob will purchase 3 rolls of heavy duty binbags for 'operation clean-up'.
Andy is hoping to have the fridge (stocked with coke) on the field, and his BBQ set up to use some time around 7-8pm.
(Chief DM extra info: Since the DM Meeting, I have remembered that we will want to use a few barriers as boards for banners and posters at the edge of the field during the day to advertise the event further - these are included in purple on the attached sketch.)
3. Card Tickets
Rob is hoping to get some quotes for colour/card tickets over the holidays and so queried what information we would want to have printed on the back of them. The following list of details were proposed:
Ticket Terms & Conditions
WSC logo
Website address
Crew incentives
It was agreed that these would need to be in black on white or yellow stock to work best with our thermal printing.
4. AOB
i) FOH members' EToRtWSCs (Estimated Times of Return to WSC) were noted, in order to aid organisation of the re-filling of the exec office.
ii) It was agreed that it should be suitable for meetings to take place on Wednesdays next term, with the next meeting occurring in 'The Bar' at 6:10pm on Wednesday 6th October 2010.
The meeting was adjourned at 5:41pm