Exec Meeting @ 2007-01-11 17:00:00
1) Welcome and Apologies
Present: Michelle F (Secretary), James E (President), James C (Films Officer), Martin M (Tech Officer), Rachel C (Chief Proj), Matt P (IT Officer), Rob G (Treasurer), Victoria G (Publicity), James M (Chief DM)
2) Films - as James C has to leave early
- Need EPM asap so things are not as delayed. Week 3??
- Eternal Sunshine of the Spotless Mind was suggested as a Deloitte Event film, James E will speak to them asap
- Pan's labyrinth is now sorted as it was previously unconfirmed.
- James C's phone bill! It is said that he need to ensure uses phone card as much as poss. We need to look into these with the Union and see what current deal is.
- AllNighter line up films are currently short so a 6 films line up is been looked at. James C needs to speak to the troys about these asap, they are in no particular order.
Harsh Times
Tenacious D
Click
Monster House
Mystery film
Talladega Nights: The Ballad of Ricky Bobby
3) Alumni event
- Michelle has e-mailed a lot of people and the alumni listing has started to provide some where are they now profiles which Victoria agrees the publicity team will collaborate in some way.
- The rest of the night has very little structure and we are unsure how many will attend at this stage, so this just needs to be continually worked upon for now
- Andrew has propositioned Rob……..regarding special edition merch for the event in purple!.
4) Publicity
- booklets have errors another nice e-mail needed as proofs were right but can't be too harsh as they pushed out all the stops for us over Christmas
- George now has a title and e-mail which is pdc@filmsoc............
- Positive comments have been heard about the coverage of our publicity. Flyers are been given out at shows.
- We need two prizes from Deloitte – one for the AllNighter and one for the Deloitte Event. Ticketmaster tickets for the AllNighter and a posh meal for two for the Deloitte event maybe.
5) AGM and Elections
- To be held Monday week 4.
- At a recent president;s meeting, the Union are insisting on a change to all society constitutions and practice to install the Secretary as the returning officer unless they are standing. James E says we will be changing our consitution to reflect this as we have no option. Matt P is asked to update the website.
- In light of this Michelle shall be the Returning Officer and nominations shall be via e-mail more info to go out shortly. James E and Rob will make speeches.
- Michelle says she plans to use e-mail nominations instead of paper slips and nobody raises objection.
6) Accounts
£11,000, £600 to go out,
need to still sort DHL as they don't read their e-mails,
budget for film income this term is £10,700 as a target for the exec and AWG.
7) Laser Printer
Mono Laser – two options
Brother HL-5250DN – more expensive but more efficient in the long run
Samsung ML-30501N
Exec vote unanimously to get the Brother one.
8)AOB
Socials are to be
Mon Wk 2 - curry in Leam
Mon Wk 3 The Electric
Mon Wk 6 Potential brewery tour
- Andy is sighted at this point and confirm he is booking the SSL for the alumni event and will drive the minibus for wk 3 and 6 socials.
- It is added through hearing from a friend of James E's that apparently Lancaster dislike us for been better, a hatred born out of respect and envy.
- Rachel has been talking to a couple of people who have submitted short films instead of images for the data proj show. She has resolved one of them but the MTW people are insistent. By this point it was time for the show and interest was low, so Rachel discussed this with Martin.
meeting closes 7.30pm, date of next meeting to be confirmed but will probably be in week 3.