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DM Meeting @ 2012-06-19 18:09:00

Minutes of the DM Meeting 19/6/12
18:09 Rootes Bar

Present: Edward M (Chair), George M, James M, Vanessa K, Matthew W, Robert G, Fergus C, Liam M, Kat S
In Attendance: Enrik N, Georgie R, Jorja E
Apologies: Harry A, Mike J, R. H., Veronika L, Tim G,

1. Welcome and Apologies
All present were welcomed to the meeting with a pleasant 'good evening'.
The chair gave apologies for being slightly late, he was indisposed taking photographs of a platter-related incident at WSC HQ.

2. Rotas - there are no QDM slots available, but many TDM slots
No rotas were circulated due to the lack of slot availability.

3. The Outdoor Screening
- balloons
Edward informed everyone that balloons were booked and were to be of a 'fiery' theme, as recommended by the Publicity Officer - red, yellow and orange, with white KPMG balloons. Fergus once again enquired as to why balloons were organised, and was informed that they were a promotional tactic, and if he had any further queries, to consult the President. Concerns were raised that not enough crew would be available to inflate and distribute balloons - this matter was left to the Chief DM (acting Balloon Officer), with a suggestion to invite stewards to help out. More information on balloon distribution will be sent in a further email once Harry has finished exams.

- prepwork
the committee made noises about meeting around noon on the day, although those who can help earlier with technical matters were encouraged to do so. There is no official news about the availability of cones and barriers - discussions are ongoing with Security.

- on the night
all those present at the meeting, and signed up on the rota, intend to be on duty on the night. Further details will be emailed by Harry upon completion of examinations. There will be a BBQ on the field, most probably around 6pm, currently bring-your-own-grub. George requested that any drunk (potentially rugby playing) potential audience members be accosted before getting to the centre of the crowd, to save the need for tackles during the film.

- the aftermath
a reminder that there will be lots of work to be done in the early hours of the morning, and an encouragement to please stay if possible.

4. Anything for the Summer?
The committee were asked if there was anything they wished to achieve or make progress on over the summer. Rob G immediately said 'the wiki!', and then elaborated that the recent banking changes meant that it was quite out of date. After a little thought, nobody else had any further suggestions.

5. AOB
- Edward informed those who had not already heard on the WSC-grapevine that KPMG have offered us a renewal of our sponsorship contract for the same value. Hurrah!
- Edward also made reference to his email of the previous day and the new deactivation procedure. The only query was whether the feature could be 'turned off' so as to test whether Trainee's really understood cashing up - the solution to this is to use a manual banking sheet, which will still be available in the cupboard in case of IT issue. This would need to be typed into the online system to provide sufficient information for the Students Union (MSL POS IDs are now sent by email, for example).

6. Trainee & Qualification Discussion
- these are not included in the general minutes, save to note that Jorja's qualification is on Thursday, with the QDMs meeting at 6pm.

The meeting was adjourned around 6:45pm.

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