Exec Meeting @ 2013-03-14 18:15:00
Minutes of the Warwick Student Cinema Executive Committee meeting held on Thursday 14 March 2013 (Term 2, Week 10)
6:15 pm
Room S0.08, Social Sciences
Present: Catherine Allkins, Harry Austin, Alina Haddad, Sam Kidman,
James McLachlan (minutes), Alex Pointon, Thomas Purchas (from item 2),
Georgie Rawson, Kat Sroga (Chair), Natalie Teutsch
In attendance: Fergus Cooper (from item 2), Liam McNamara
1. Welcome from the Chair
Kat welcomed those present and in attendance to the meeting.
2. Technical Team purchases
It was reported that:
(i) the air conditioning project would cost approximately £9,500;
(ii) the installation would be done in the final week of the Easter vacation.
It was requested that two new sound trailers be purchased.
It was resolved that Alex would present a shortlist of sound trailers to the exec for approval.
3. Summer term pub quiz planning
A budget of £100 for prizes was agreed.
It was resolved that:
(i) the types of round would be decided by the end of the first week of the Easter vacation;
(ii) the questions would be set by the end of the vacation;
(iii) Sam would ask for the pub quiz and the outdoor screening to be included on the SU wall planner.
4. Sponsorship for 2013-14
It was resolved to continue work on the sponsorship pack for 2013-14.
5. Sunday screening times poll
It was reported that 40 people had voted so far.
Kat requested that exec members share the poll to increase the number of votes.
It was resolved to discuss the results of the poll at the next meeting.
6. Summer term publicity run
It was resolved that the publicity run would take place on Saturday 20 April.
It was agreed to pay for the SU Street Team to cover the Bluebell, Sherbourne and Tocil halls of residence.
7. “Lifetime Crew” status
Richard Townsend (IT Officer 2012-13) and Enrik Nako (Chief Projectionist 2012-13) were nominated for Lifetime Crew status.
Two votes were called:
(i) Richard was granted Lifetime Crew status, with nine votes for and one abstention;
(ii) Enrik was granted Lifetime Crew status unanimously.
8. Time and date of next meeting
It was resolved that the next meeting would be held before the pub quiz.
9. AOB
a) Fergus requested that the society purchase, for the remote server, Adobe software used to create digital trailers.
It was resolved to consider the purchase on the exec mailing list.
b) Catherine asked whether the appearance of the wall above the publicity table on the Science Concourse could be improved.
It was agreed that, because the University are responsible for its maintenance, the wall should be left alone.
c) Natalie proposed that the society purchase a shredder costing approximately £30.
A vote was called, and the purchase was approved, with nine votes for and one abstention.
d) Harry announced that a draft programme for Autumn 2013 was on the forums.
e) Georgie proposed that the exec ratify the qualification of Kay Chiang as a projectionist.
A vote was called, and the qualification was ratified unanimously.
f) Kat announced that she would chase card access for exec members on Friday.
g) It was resolved that Sam would attend the “duty of care” course run by the SU.
h) It was resolved that applications for the 2013 Society Awards would be discussed on the exec mailing list.
i) Kat reminded those present and in attendance of the Comic Relief screening in L3 on Friday.
The meeting was closed at 7:31 pm.