Exec Meeting @ 2013-05-13 19:00:00
Minutes of the Warwick Student Cinema Executive Committee meeting held on Monday 13 May 2013 (Term 3, Week 4)
7:00 pm
Room B2.01, Science Concourse
Present: Catherine Allkins (Treasurer), Harry Austin (Films Officer),
Alina Haddad (Publicity Officer), James McLachlan (Vice-President; minutes),
Alex Pointon (Technical Officer), Thomas Purchas (IT Officer),
Georgie Rawson (Chief Projectionist), Kat Sroga (President; Chair),
Natalie Teutsch (Chief Duty Manager)
In attendance: Fergus Cooper (for item 4a)
1. Welcome from the Chair and apologies for absence
The President welcomed those present and in attendance to the meeting.
Apologies were received from Sam Kidman (Marketing Officer).
2. Outdoor screening
a) Clothing. The Treasurer reported that she was awaiting a quote for embroidery, but it was estimated that the cost per polo shirt would be no greater than £15.
It was decided by a unanimous vote to subsidise this cost so that crew would pay £5 per polo shirt.
The design of the polo shirt was decided by a unanimous vote.
b) Technical. The Technical Officer reported that, since digital would cost approximately £1,000 more than 35-mm, the screening would be in 35-mm. It was reported that the hire cost of the screen, sound equipment and projection equipment was approximately £2,600.
c) Publicity. It was decided by a unanimous vote to buy 1,100 fortune cookies at a cost of £120 (excluding delivery).
3. Sponsorship for 2013-14
The President reported that KPMG would continue to sponsor the society in the academic year 2013-14.
4. Autumn 2013 schedule
a) Friday and Saturday screenings. The Films Officer raised a suggestion from the programming meeting held on 8 May that double screenings be moved from Fridays to Saturdays and midnight screenings from Saturdays to Fridays.
It was decided by a unanimous vote to implement the suggestion for Autumn 2013.
It was agreed to review the decision before the production of publicity for Spring 2014.
b) Free films for members. It was decided by a unanimous vote that When Harry Met Sally (moved to Week 2), TRON (Week 6) and Rush (Week 8) would be free for WSC members.
c) Sponsored event. It was decided by a unanimous vote that Pan’s Labyrinth (moved to Week 5) would be the KPMG event.
5. Time and date of next meeting
It was agreed to hold the next meeting on Thursday 20 June, at a time to be decided.
6. AOB
None.
The meeting was closed at 8:12 pm.