Exec Meeting @ 2013-10-02 19:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Wednesday 2 October 2013 (Term 1, Week 1)
7:00 pm
Room B2.03, Science Concourse
Present: Catherine Allkins (Treasurer), Harry Austin (Films Officer),
Sam Kidman (Marketing Officer), James McLachlan (Vice-President; minutes),
Liam McNamara (Chief Duty Manager), Alex Pointon (Technical Officer),
Thomas Purchas (IT Officer), Georgie Rawson (Chief Projectionist),
Kat Sroga (President; Chair)
In attendance: Fergus Cooper, Natalie Teutsch
1. Welcome from the Chair and apologies for absence
The President welcomed the newly elected Chief Duty Manager, Liam McNamara, to the exec.
Apologies were received from Alina Haddad (Publicity Officer).
2. Review of Societies Fair (Wednesday)
It was noted that: (i) neither the WSC banner nor the name of the society was prominent; (ii) more space around the stall was needed; (iii) it would have been more effective for surplus crew to roam the SU to hand out publicity and direct students to the stall.
3. Rota for Societies Fair (Thursday)
It was noted that more crew would be needed for set-up.
4. Future of WSC
The Technical Officer raised concerns about how the society would run beyond the current exec term. It was noted that it was premature to discuss the next exec term before the ‘getting involved’ meeting.
5. Digital shows and trainee digital projectionists
The Chief Projectionist, having consulted the projection committee, warned that it was untenable to: (i) maintain the current schedule of 35-mm screenings; (ii) continue the existing 35-mm training scheme.
It was decided by a unanimous vote to adopt a digital-only training scheme for projectionists.
It was decided by a vote (6 for, 3 abstentions) to reduce the number of 35-mm screenings to one per week on average — effective immediately — with the 35-mm films to be chosen by the Films Officer and Chief Projectionist.
6. ‘Getting involved’ meeting
The pizza order, speeches, and social to the Dirty Duck were discussed.
7. Screening times and days
The Chief Projectionist welcomed the earlier times for double screenings, but noted that there were more shows this term than in recent terms and that Saturday double screenings might cause more staffing problems than Friday double screenings.
It was noted that the exec agreed in a previous meeting to review the screening times and days before the booking of the spring programme.
8. Movie Pub Quiz
a) Technical. The Technical Officer outlined the plans for the event.
b) Prizes. The President summarised the prizes bought or requested, with all prizes to be confirmed by 3 October.
c) Other. It was noted that Alina or Georgie would host the quiz.
9. Social offers for societies
The President reported that flyers advertising discounted tickets at WSC with society socials would be posted to society pigeonholes.
It was agreed that there would be no limit to the number of discounted tickets available per screening.
10. Loyalty cards
The President reported that, because of the fast-drying ink used with the stamps, the ink pads would require topping up with solvent or ink before every show.
11. Curiositea Cinema Club
The President updated those present and in attendance about the “club”.
12. New exec positions
The Treasurer asked whether any potential new exec positions should be advertised at the ‘getting involved’ meeting.
It was agreed not to do so, but it was resolved to discuss the creation of exec positions at the next meeting.
13. Exec office cleanliness
The Chief Duty Manager stated that the office had been a tip for most of the year.
There was consensus for the Chief DM to email former crew about reclaiming their possessions from the office.
14. Time and date of next meeting
It was resolved to hold the next meeting on 10 October (Thursday, Week 2) at 7:15 pm.
15. AOB
a) The Chief Projectionist requested the creation of a “trainee digital projectionist” mailing list and rota status.
b) The Chief Duty Manager requested that the sign-up page for the bowling social be online before Saturday.
c) The Marketing Officer reported that nearly £75 of advertising revenue had been received this week.
The meeting was closed at 9:13 pm.