Exec Meeting @ 2013-10-13 16:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Sunday 13 October 2013 (Term 1, Week 3)
4:00 pm
Room B2.03, Science Concourse
Present: Catherine Allkins (Treasurer), Harry Austin (Films Officer),
Alina Haddad (Publicity Officer), Sam Kidman (Marketing Officer),
James McLachlan (Vice-President; minutes), Liam McNamara (Chief Duty Manager), Thomas Purchas (IT Officer), Kat Sroga (President; Chair)
In attendance: Enrik Nako
1. Welcome from the Chair and apologies for absence
The President welcomed those present and in attendance to the meeting.
Apologies were received from Alex Pointon (Technical Officer) and Georgie Rawson (Chief Projectionist).
2. Review of ‘Getting Involved’ meeting
There was consensus that keeping the speeches short and going to the pub in waves had worked well.
The Publicity Officer reported that there was so much interest that she still had students to email.
3. Review of Movie Pub Quiz
It was noted that the attendance was approximately half of the capacity, despite ticket sales of over 200. The President reported that, because the event had sold out online, it was not publicised once term had begun.
There was approval to run another quiz next term, with the date and venue to be confirmed. It was resolved that the President would ask about using Bar Fusion and the Dirty Duck. Should neither be available, there was consensus to use the Mighty Duck.
The Chief Duty Manager suggested that the next exec consider introducing term and annual passes at WSC to sell to freshers before the start of the academic year.
4. KPMG Sponsored Event
It was resolved to consult the Technical Officer about themed lighting for the event.
It was agreed to provide pizza, alcoholic drinks and soft drinks at the event, with the quantities to be decided.
The Films Officer volunteered to write a quiz.
5. Clothing order
The Publicity Officer presented potential new designs for the WSC hoodie.
It was resolved that the Treasurer would run a clothing order this term (dates to be decided), with the choice between a T-shirt and polo shirt for free items.
6. New exec positions
It was proposed to create exec positions to include the roles of: (i) organising socials; (ii) writing and hosting quizzes; (iii) organising other aspects of sponsored events and special events outside of the remit of projection or front-of-house, such as ordering pizzas and prizes.
It was decided by a unanimous vote to create an exec position with the working title “Events and Socials Coordinatorâ€, for election at the Annual General Meeting in Term 2.
The President resolved to start work amending the “Executive Roles and Responsibilities†supporting document.
7. Time and date of next meeting
It was resolved to decide these on the mailing list.
8. AOB
a) The President reported that, as part of Sony’s promotional screenings of the film, This Is the End would be shown on DVD at no cost and with free admission.
b) The Vice-President reported that he would be meeting the president of the Harry Potter Society on Tuesday to sign the contract for the collaboration.
The meeting was closed at 5:10 pm.