Exec Meeting @ 2013-11-24 16:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Sunday 24 November 2013 (Term 1, Week 9)
4:00 pm
L3, Science Concourse
Present: Harry Austin (Films Officer), Sam Kidman (Marketing Officer),
James McLachlan (Vice-President; minutes), Liam McNamara (Chief Duty Manager), Thomas Purchas (IT Officer), Kat Sroga (President; Chair)
In attendance: Phil Beckett (from item 7)
1. Welcome from the Chair and apologies for absence
The President welcomed those present to the meeting.
Apologies were received from Catherine Allkins (Treasurer), Alina Haddad (Publicity Officer), Alex Pointon (Technical Officer) and Georgie Rawson (Chief Projectionist).
It was noted that the meeting was not quorate.
It was resolved to carry votes over to the mailing list and circulate results as addenda to the minutes.
2. Saturday screening times
It was proposed that double screenings in the spring term be moved back to 6:30 pm and 9:30 pm.
Arguments for moving back to these times are presented in Memorandum 24-11-13-1.
A vote was held, with the result given in addendum i.
It was noted that the 10:00 pm screening of Rush had been successful enough to warrant considering double screenings at 7:00 pm and 10:00 pm in future terms.
3. Members’ free films
The Films Officer proposed that the free films for members in the spring term be How I Live Now (scheduled for Monday, Week 3), Blue Is the Warmest Colour (Thursday, Week 7) and Oldboy (Tuesday, Week 9).
A vote was held, with the result given in addendum ii.
4. KPMG sponsored event
The Films Officer proposed Anchorman as the film for the sponsored event in the spring term. There was consensus to propose this film to the sponsor.
5. Movie pub quiz
The President reported that Bar Fusion was not available for hire, but that the Mighty Duck was available, with the bar closed, for the quiz (scheduled for Friday, Week 3) in the spring term.
It was noted that several exec and crew members were interested in setting questions.
6. General meetings
It was established that the annual general meeting (AGM) would be held in Week 5 of the spring term, with the exec handover in Week 7.
The Chief Duty Manager proposed that a general meeting about redefining exec roles and responsibilities, to include the new position created in the meeting on 13 October, be held two weeks before the AGM. There was consensus to hold such a meeting, followed by a social.
7. Charity collection at Love Actually
The President outlined the arrangements for the charity collection at the last show of term.
8. Time and date of next meeting
It was agreed to hold the next meeting on 5 December (Thursday, Week 10) at 7:00 pm in Bar Fusion.
9. Any other business
a) The Marketing Officer reported that there had been some interest in marketing in response to the President’s email to members.
b) The IT Officer reported that 10 members attended the recent IT meeting. Progress at that meeting was summarised. The President thanked the IT Officer for the return of the “yellow box”.
c) The Vice-President reported that a duty manager, having performed first aid on an audience member, sought clarification about how such an incident should be reported. It was noted that the appropriate SU form should be completed and handed in at SUHQ.
d) The President reminded those present to email the Societies Officer if they wished to leave a thank-you message for Pam Walker, the outgoing Societies Coordinator.
The meeting was closed at 5:13 pm.
***
Addenda
i. The motion to move double screenings back to 6:30 pm and 9:30 pm passed, with six votes for, two votes against, and two abstentions.
ii. The motion nominating the films to be free for members passed unanimously.
***
Memorandum 24-11-13-1
Arguments for moving double screenings from 6:00 pm and 9:00 pm to 6:30 pm and 9:30 pm.
• There have been unusually large disparities in attendances to double screenings this term. At Pulp Fiction, there were 49 at the early screening and 295 at the late. The ratio of late show attendance to early show attendance on Saturday is 2.57 (correct to the end of the autumn term). In the previous three autumn terms, this ratio on Friday was 1.10, 1.34 and 1.61.
• There has been much greater pressure on front-of-house staff at late screenings this term than in previous terms.
• Front-of-house staff at early screenings this term have been deprived of previously valuable training opportunities.
• It is more likely that people will have to be turned away at 9:00 pm screenings than at 9:30 pm screenings.
• It is more likely that the start of the film will have to be delayed at 9:00 pm screenings than at 9:30 pm screenings.
• Buses to Coventry and Leamington run late enough on Saturday to serve the audiences at 9:30 pm screenings.
• The Saturday screening times this term were chosen to be consistent with the new times decided for Sunday screenings this term. With there being single screenings on Sunday in the spring term, there is no longer this need for consistency.