Exec Meeting @ 2013-12-05 19:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Thursday 5 December 2013 (Term 1, Week 10)
7:00 pm
Bar Fusion, Rootes Building
Present: Catherine Allkins (Treasurer), Harry Austin (Films Officer),
Alina Haddad (Publicity Officer), Sam Kidman (Marketing Officer),
James McLachlan (Vice-President; minutes), Liam McNamara (Chief Duty Manager), Thomas Purchas (IT Officer), Kat Sroga (President; Chair)
In attendance: Oliver Brown, Jess Carroll, Bonita Chung (from item 3),
Reece Goodall, Giles Hutchings, Richard Kirk
1. Welcome from the Chair and apologies for absence
The President welcomed those present and in attendance to the meeting.
Apologies were received from Alex Pointon (Technical Officer) and Georgie Rawson (Chief Projectionist).
2. Spring-term Movie Pub Quiz
The President reported that the Mighty Duck had been booked on the condition that at least £200 be spent on food and drink at the Dirty Duck.
The President resolved to confirm that setting up could begin at 5:00 pm.
It was decided by a unanimous vote to sell tickets on the door at £1 for WSC members and £2 for non-members.
Suggestions for prizes, including DVDs courtesy of the sponsor, were given, to be decided at a later date.
3. Lord of the Rings AllNighter
The Films Officer reported that the bookings were to be confirmed.
The following ticket prices were decided by unanimous votes: £7 for WSC members; £10-50 for University members; £12 for externals; £4 for WSC crew; £7 for crew guests.
It was decided in the same votes that £1 per ticket sold would be donated to charity.
It was agreed to put tickets on sale online from 2 January 2014.
4. Spring-term general meetings
The Vice-President reported that the annual general meeting would be announced on 22 January 2014 (Wednesday, Week 3) after the conclusion of the general meeting on that date.
It was agreed that the general meeting on 22 January would be held at 4:00 pm in L3.
The President requested that exec members write summaries of their positions for discussion at the meeting in Week 3.
The following items were suggested for the agenda: (i) the handover process; (ii) the “hidden” work of exec members.
5. New tills for Front of House
The Chief Duty Manager proposed that the front-of-house laptops be replaced. It was reported that, at the DM meeting held on 5 December 2013, there was consensus that new tills were needed.
The IT Officer proposed that the current laptops be replaced with “convertible” laptops (tablets with detachable keyboards). It was noted that such laptops could be used for multiple purposes.
It was decided by a unanimous vote to replace the laptops with a newer model, either a traditional laptop or a convertible laptop.
It was decided by a vote (5 for, 2 against, 1 abstention) to buy one convertible laptop (at a cost of approximately £350) to test its feasibility for front-of-house use, with a view to buying two more such laptops should it be found feasible.
6. Ratifications of qualifications
It was decided by a unanimous vote to ratify the qualification of Richard Kirk as a duty manager.
It was decided by unanimous votes to ratify the qualifications of Reece Goodall, Phil Beckett, Bonita Chung and Allie Wyant as projectionists.
7. Publicity for spring term
The Publicity Officer reported that she was yet to receive a response about matt business cards, and that there were approximately 10 boxes of autumn-term A4 schedules remaining.
It was resolved to decide the quantities to order on the mailing list, after a review of the remaining autumn-term publicity.
The Publicity Officer announced that the publicity would be delivered on 3 January 2014.
It was agreed that the publicity run would be on 5 January 2014 (Sunday, Week 1).
It was decided by a unanimous vote to provide pizza for those attending the publicity run.
8. WSC social media accounts
The Marketing Officer asked whether the exec would consider granting members of the marketing team posting rights on the Facebook and Twitter accounts.
It was agreed that the exec would do so, on the condition that all posts were for marketing purposes only.
9. Chairs in exec office
The Chief Duty Manager requested that the three office chairs, being no longer fit for purpose, be replaced, and announced that he would suggest replacements on the mailing list.
10. Time and date of next meeting
It was agreed to hold the next meeting in Week 1 of Term 2, with the time and date to be decided on the mailing list.
11. Any other business
a) The President announced that mince pies were available in the office.
The meeting was closed at 8:20 pm.