Exec Meeting @ 2014-01-10 17:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Friday 10 January 2014 (Term 2, Week 1)
5:00 pm
Room S0.28, Social Sciences
Present: Catherine Allkins (Treasurer), Harry Austin (Films Officer),
Alina Haddad (Publicity Officer; items 1–6), Sam Kidman (Marketing Officer),
James McLachlan (Vice-President; minutes), Liam McNamara (Chief Duty Manager), Alex Pointon (Technical Officer), Thomas Purchas (IT Officer),
Georgie Rawson (Chief Projectionist; from item 2), Kat Sroga (President; Chair)
In attendance: Reece Goodall
1. Welcome from the Chair
The President welcomed those present and in attendance to the meeting.
2. Lord of the Rings AllNighter
It was agreed to open the doors at 9:00 pm, start the ads at 9:30 pm, and start the first film at 10:00 pm.
The President gave an update on ticket sales.
It was agreed that tickets for the poster raffle would be sold on the night at £1 each, with multiple tickets but only one prize allowed per person.
It was resolved that the Vice-President would organise dinner before the event, the IT Officer would create tickets, and crew tickets would be sold from Sunday or Monday.
3. General Meeting (Week 3)
The President requested that each exec member write a paragraph about his or her role, to be circulated before the meeting.
4. Movie Pub Quiz
It was resolved that Reece, Sam and Kat would create slides for the quiz, to be presented by Reece.
The President confirmed that setting up could begin at 5:00 pm and requested that the doors be open by 7:00 pm.
Suggestions for prizes, to be decided on the mailing list, included: tickets to the Nolan AllNighter, tickets to standard screenings, DVD box sets, and food hampers.
It was resolved to promote the event at the Lord of the Rings AllNighter, at screenings in Week 3, and with sample questions on Facebook.
5. New tills
The IT Officer reported that the new convertible laptop works as a till and would soon be trialled at screenings, with the old third till available if needed.
6. “Audience Choice” film
The following shortlist was decided for the screening in Week 9:
Frozen, Behind the Candelabra, and Fast & Furious 6.
It was agreed to run a Facebook poll to decide which film would be shown.
7. Collaborations
The Films Officer reported that there were eight collaborations this term.
It was agreed to offer Musical Theatre Warwick a 1:2 (MTW:WSC) split of surplus or deficit for the screening of Sweeney Todd.
8. Projection training
The Chief Projectionist reported a recommendation from the projection committee that “snaps tests” may be assessed by only one qualified projectionist.
There were no objections from those present.
9. IT purchases
The IT Officer requested to defer this item.
10. “Lifetime Crew” nominations
Andy Smart was granted Lifetime Crew status by a unanimous vote.
11. Sponsored event
It was noted that the exec elect would be invited to help with organising and running the event.
12. Summer term film schedule
The Films Officer outlined plans to reduce the schedule such that there would be no screenings in the main exam period (Weeks 5–8). It was noted that screenings should resume in Week 9 and socials would be held in the hiatus.
13. Time and date of next meeting
It was agreed to hold the next meeting before the AGM in Week 5.
14. Any other business
a) The Treasurer reported that Autumn 2013 did better than Autumn 2012 in ticket sales.
The meeting was closed at 6:37 pm.