Exec Meeting @ 2015-02-13 18:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Friday 13th January (Term 2, Week 6)
18:00
H0.43, Humanities
Present: Phil Beckett (Chief Projectionist elect), Jonatan Benarroch (Films Officer elect), Jess Carroll (Films Officer), Reece Goodall (President; Vice-President elect; minutes), Giles Hutchings (Treasurer elect), Rachel Keighley (Chief Duty Manager), Richard Kirk (Marketing Officer), Joe Lacey (Events & Socials Coordinator elect), Lorraine Li (President elect; chair), Alex Pointon (Technical Officer), Thomas Purchas (IT Officer), Anjana Radhakrishnan (Chief Duty Manager elect), Charlie Roberson (Chief Projectionist), Emma Smith (Publicity Officer elect), Joel Speed (IT Officer elect), Allie Wyant (Treasurer; Chief Editor elect)
In attendance: Oliver Brown, Tom Freeman
1. Welcome and Apologies
Apologies were received from Bonita Chung (Events and Socials Coordinator), Jordan Flynn (Publicity Officer) and Chloë Pugh (Chief Editor).
2. Handover Progress
All handovers are finished.
3. AllNighter
The running order was decided as follows: Toy Story, Finding Nemo, Up, the mystery film, Ratatouille and The Incredibles. The exec handover and quiz will take place between films two and three, with the quiz results in between films three and four. Pixar themed prizes have been bought. There will be a crew meal before and after, which Joe will sort out. There will also be a crew food order during the night – likely pizza, which will be subsidised to £5 per person.
4. Sponsored Event
There was discussion regarding what kind of food and drink to provide. Lorraine will talk to Isaac regarding alcohol. Both pizza and chocolate were suggested – Joe will compile a list of options and post it on an exec thread.
5. Outdoor Screening
This discussion is postponed until there is confirmation the society has a field to use.
6. Film Prices
The Technical Officer suggested that exec discussion should be required for films that cost more than £180 – a vote was held (f:11, a:3, abs:2) and passed.
7. Publicity/Marketing
Due to both teams using film titles, a shared drive has been created on the system – Richard and Emma shall inform their teams.
8. Publicity for DMs
In case on the door publicity runs out, it was suggested that should be somewhere for DMs to be able to print more. The files will be put in the shared drive, and Anjana will inform the DM team.
9. Time and date of next meeting
This will be decided on an exec thread.
10. AOB
i) Oliver informed everyone that there will be curry before the midnight screening, and invited everyone along.
ii) Rachel asked for exec approval to buy three new tills for approximately £1000 – a vote was held (f:12, a:0, abs:4) and passed. iii) Joe informed everyone that there would be a meal/pub crawl social on Wednesday week 8, and an Easter egg hunt on Wednesday week 10. iv) Alex informed everyone that the society would need a new digital projector (at a cost of approximately £50000) within the next two years, so money would need to be found to pay for it. It was unanimously agreed that Giles and Lorraine would work on a plan to find this money, to be presented to the exec. v) Nicole Avitable and Stuart Willcock were unanimously ratified as projectionists. Giles Hutchings and Anjana Radhakrishnan were unanimously ratified as Duty Managers.
Meeting ended at 19:40