Exec Meeting @ 2015-06-18 13:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Thursday 18th June (Term 3, Week 9)
13:00
H2.45, Humanities
Present: Phil Beckett (Chief Projectionist), Jonatan Benarroch (Films Officer), Reece Goodall (Vice-President; minutes), Giles Hutchings (Treasurer), Richard Kirk (Marketing Officer), Joe Lacey (Events & Socials Coordinator), Lorraine Li (President; chair), Anjana Radhakrishnan (Chief Duty Manager), Emma Smith (Publicity Officer), Joel Speed (IT Officer)
In attendance: Tom Freeman, Alex Holmes
1. Welcome and Apologies
Apologies were received from Alex Pointon (Technical Officer) and Allie Wyant (Chief Editor).
2. Big Screening
Publicity runs are to be organised – one will be held early, and followed up by one on the day. A briefing will held on the day, and then the event will be publicised on the piazza. The lighting equipment from the Arts Centre, the polos, the faceboard and the arch are still being sorted out. It is no longer possible to hand out free food, but refreshments will be provided throughout the day for crew.
3. Sponsorship
Sponsorship is still be pursued – the exec will be notified in the event of any news.
4. Membership
Alex and Reece have yet to come up with a plan to present to exec.
5. Autumn Schedule
The schedule will be sent off within the next couple of weeks – a separate schedule is always being produced including the socials. On confirmation, Emma will be informed to begin publicity work.
6. Publicity
It was mentioned that several publicity outlets were being considered with a view to cutting costs.
7. Autumn Preparation
A pub run will be held on arrivals weekend, with details to be sorted out nearer to the time. Lorraine will be in touch with the SU to organise bags for the Freshers’ Fair, with bag packing to be sorted after. Socs Fair will be applied for as soon as possible. A Getting Involved Meeting will be held, the date to be confirmed, with the incentive of either free pizza or free films.
8. Time and date of next meeting
The next meeting is to be provisionally held on week 0.
9. AOB
i) The question was raised about 35mm training – it is hoped both trainees will qualify soon, and more people inducted onto the scheme.
ii) Reece asked that people who had agreed to write BFS testimonials actually write them.
iii) A document will be written regarding more general exec business – Reece will do this.
iv) Joel is going to be away for the last couple of shows, and he suggested some quick fixes in case of a problem on the tills. He advised that people call him in the event of anything serious.
v) Joe asked that people post social ideas on the forum thread.
vi) Mike Le Guillou was unanimously ratified as a Duty Manager.
Meeting ended at 13:59