Exec Meeting @ 2016-11-30 12:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Wednesday 30th November (Term 1 Week 9)
12:00
OC1.09, Oculus
Present: Chris Greenland (President; chair), Anjana Radhakrishnan (Vice-President; minutes), Matthew Williams (Chief Duty Manager), Alex Holmes (Treasurer), Lakshmi Ajay (Chief Projectionist till point 5), Richard Kirk (Publicity Officer), Mike Le Guillou (Socials and Events Coordinator, till point 5) and Hannah Freeman (Marketing Officer; points 4 onwards).
Also present: Jonatan Benarroch
1. Welcome and Apologies
Apologies were received from Jacek Kopanski (Films Officer).
2. Publicity
Richard has been talking to Emmerson’s: 4000 A4s (1000 fewer than last time) for £197, 4000 A2s (1000 fewer than last time) half folded to A4 size, half flat) (£542 + £80 to fold all, quote needed for half folded) and 7500 loyalty cards (2500 fewer than last time). Loyalty cards with the other company costs £270 + 20% VAT (free shipping). Many of the exec present suggested we should look into getting a quote for just 5000 loyalty cards and 1000 A4s instead, while keeping A2s at 4000. Richard will also look into the price for A0’s (x2). Prices need to be obtained for the reduced number of publicity and exec must vote on the quantities. 14th December is the deadline for publicity.
3. Complaints Procedure
It was discussed what to do about a customer complaining regularly to prevent refunds and free tickets being exploited. It was suggested that the Duty Manager should NOT give a refund on the night and ask them to send in a complaint to info@warwick.film or president@warwick.film. This needs to be added to the website to our terms and conditions to inform them we can refuse a refund on the night and how to proceed in making a complaint.
Jonatan suggested having special screenings where audience members are encouraged to “quote-along” or talk during, so that customers can’t complain about talking during these screenings.
4. Filming for Creative Digital Communications team
Someone from the Creative Digital Communications team has contacted us regarding a new promotional video for the Film and Television department and would like to arrange some filming with us to show everyone what we do. They would like to get some behind the scenes shots of a film screening and interview someone about the society and what we offer. There was a general consensus that it would be good to participate in this – perhaps something can be arranged for next term.
5. Term 2 schedule
There are many society collaborations in the stages of being organised. Here are the details known so far: RAG (Week 4, Sunday, option B), WhoSoc (Week 5, Sunday), Mind Aware (Week 8, option B, Silver Linings Playbook), Mafia Society (Godfather, in schedule Week 4), Warwick Breakdancing (option B), Chocolate and Cheese (Film and time TBC, possibly option B, but they want option A) and Offbeat (option C, Week 3, Wednesday – possibly free film or as a social).
Chris and Anjana spoke to Marissa (Societies Officer) about themed weeks next term in weeks: 3 (Culture), 6 (Community) and 9 (Innovation). She has suggested a few films for different each themes. Chris and Anjana will meet with Jacek to discuss this further.
The Duck has been booked for the quiz in Term 2, Week 2, Friday 9pm.
6. Free for Members film (needs to be exec voted)
Having either 1 FFE+1FFM or 1FFE+2FFM was discussed in the meeting – This needs to be discussed and voted on by the exec.
Café Society was suggested as having as a FFE film – again, this needs to be voted on.
7. TADONM
This will be decided on an exec email thread.
8. AOB
i) Memberships need to be pushed more – this will also be raised in the DM meeting.
ii) Richard proposes having a sponsorship/ officer. More details to be discussed regarding responsibilities for this role.
iii) There could be better collaboration between Publicity and Marketing team, such as with the Graphics and Titles.
iv) Various ideas were discussed regarding responsibilities of exec roles and possibly adding another role to help with Publicity and Marketing. This needs further discussing.
v) The role of Chief Editor was also discussed.
Meeting ended at: 13.47