Exec Meeting @ 2017-01-14 13:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Wednesday 14th January (Term 2 Week 1)
13:00
H1.02, Humanities
Present: Chris Greenland (President; chair), Anjana Radhakrishnan (Vice-President; minutes), Alex Holmes (Treasurer), Mike Le Guillou (Socials and Events Coordinator), Joel Speed (IT Officer), Richard Kirk (Publicity Officer), Matthew Williams (Chief Duty Manager), Hannah Freeman (Marketing Officer), and Lakshmi Ajay (Chief Projectionist).
Also present: Caleb Gilliam-Scott
1. Welcome and Apologies
Apologies were received from Jacek Kopanski (Films Officer).
2. Programming Meeting
Chris proposed having this on Wednesday, Week 4, 4pm, this will be checked with the Films Officer. Room TBC. This was unanimously approved. Jacek will book a room.
3. Pub Quiz
The Duck has been booked for the quiz in Term 2, Week 2, Friday 9pm. Mike has been preparing the quiz, he’s planning on having 5 rounds for the quiz. He would like someone to help him with one of the rounds for the quiz. The budget for the prizes is £50, and Mike will buy prizes from Costco.
4. Society Collaborations
All of the following collaborations are Option B (50:50)
RAG: Pursuit of Happiness, Sunday Week 4 (cost to us: £112.80)
Chocolate and Cheese: Willy Wonka and the Chocolate Factory, Sunday Week 6 (cost to us: £112.80)
Mind Aware: A Silver Lining Playbook, Sunday Week 8 (cost to us: £90.00)
Timings of the screenings are TBC, but likely to be 7:30PM and contracts will be signed in due course.
5. Meet the Exec and Elections
Meet the Exec is at 3pm on Wednesday Week 3 in L3, and the AGM and elections will take place at 5pm on Wednesday Week in L3, as voted on by the exec at the end of term 1. Jess has been appointed as Returning Officer.
6. DiCaprio Allnighter
The film order was decided: The Great Gatsby, The Departed, Wolf of Wall Street, Inception and Catch Me If You Can. Exec handover and qualification certificates will be distributed between the first two films. Rest of the breaks will be 10 minutes long, and is expected to end at approximately 10am. This running order was unanimously approved.
Tickets: FREE – staff, Lifetime crew and Lifetime crew guest, £5 crew and crew guest, £9 members, £13 non-members, £15 external. One crew guest allowed per crew, and one lifetime crew guest allowed per lifetime crew. This was unanimously approved by the exec members present at the meeting. 230 tickets will be advertised online.
Richard will see if he can try and create a specialised ticket for this.
The event will be advertised actively from the beginning of week 4.
Mike will be looking to book Xananas for the dinner before the Allnighter and breakfast after the Allnighter. There will likely be a crew pizza order during the Allnighter. There will not be a quiz.
£1 per paid ticket will go towards Teenage Cancer Trust.
7. Chief Editor and External Relations Officer
The role of Chief Editor will be removed and the role of External Relations Officer will be added to the coming elections. The new role will be reviewed next year, and once again the year after that to ensure the role is being fulfilled properly.
8. TADONM
This will be decided on an exec email thread.
9. AOB
i) We were contacted by the Belgrade theatre about advertising with us, prices to suggest were discussed.
ii) The use of Slack was discussed. It will be trialed by the current exec, and possibly proposed to the future exec. Joel will send around an email to the current exec to sign up to this.
iii) Planning for the outdoor screening will begin over the next few weeks.
iv) We discussed the possibility of tours, other day trips e.g. Warner Bros Studios or Disneyland Paris. v) Other ideas for socials were also mentioned, e.g. Real Ale Festival.
vi) It was discussed if more than one person can hold a role (e.g. share the role). The constitution needs to be examined and this can be discussed further at a later date.
vii) Age ratings need to be visible on our website.
viii) There is an issue with returning films, and we have been fined – this needs to be looked into and prevented from happening again.
Meeting ended at: 14:38