Exec Meeting @ 2017-06-21 16:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on Wednesday 21st June (Term 3 Week 9)
16:00
H3.02, Humanities
Present: Reece Goodall (President; chair), Anjana Radhakrishnan (Vice President; minutes), Caleb Gilliam-Scott (Chief Duty Manager), Chris Greenland (Publicity Officer), Hamish Brown (Marketing Officer), Kieran Hall (Chief Projectionist), Richard Kirk (External Relations Officer), Irene Mercader (External Relations Officer elect).
Also present: Phil Beckett and Jess Carroll.
1. Welcome and Apologies
Apologies were received from Matt Williams (Treasurer), Matt Davies (Films Officer), Benji Levine (IT Officer), Alex Pointon (Technical Officer) and Lakshmi Ajay (Events and Socials Coordinator).
2. Exec Procedure
This was a brief explanation of how things work during exec meeting for the External Relations Officer elect.
3. Big Screening
Polo’s have been sorted and they will hopefully arrive on Monday, Reece will inform us when they arrive. Reece is working on creating an omnidroid, and would like people to help if they can. RAW will there on the day of the screening. There is a costume in the office for the day of the screening, and Phil has another costume too.
There will be a publicity run on the day to advertise the event. Hamish and Phil will have a trailer ready for the screening tomorrow (Thursday 22nd) afternoon. There will be a safety briefing on the day.
4. Publicity
Chris proposes ordering 2 A0s, 4000 A2s, 4000 A4s and 7500 loyalty cards for term 1 publicity, and 4000 A5s for Guardians of the Galaxy FFE screening/ Getting Involved meeting at the start of term.
It was discussed if we remove the schedule from loyalty cards, but majority of those present did not want to do this. Methods of advertising to a wider audience such as staff and postgraduates was discussed.
Beer mats were also suggested and condensed booklets will be made for Autumn term.
5. Marketing
We aim to have more of a presence throughout summer, particularly on certain days, e.g. A level results day. We could use twitter and Facebook in the build up towards term to introduce the exec and recommend films.
6. Socials
Tonight (Wednesday 21st June) we have the end of term meal and WSC awards.
On Thursday next week (29th June) there is an Alton Towers trip. There may be another social at the end of term.
7. Term 1
The schedule is almost ready. We will have a Getting Involved meeting on Saturday week 1 and Wednesday week 3. Pizza may be provided for the first Getting Involved meeting. We need a new Getting Involved banner.
For the first two weeks we should have socials on the Sunday as well to welcome newcomers into the societies.
We have submitted a form for societies fair. There is going to be a separate media society fair which we are invited to.
We will have a publicity run in the weekend before term starts on both Saturday and Sunday to cover as many campus accommodations as possible. Departments will be sent envelopes with our publicity in it.
8. TADONM
This will be decided on an exec email thread, likely to be during week 0.
9. AOB
i) Kieran has been looking into acquiring 70 mm lenses and Alex P has been looking at sound readers for 35 mm.
ii) In the constitution, there are points in the responsibilities for CDM that can either be condensed or no longer apply. This needs to be updated on the website. These changes will be listed and exec approval is required before these changes are implemented.
iii) Richard would like to change the frequency of External Relations reports from biweekly to monthly.
iv) External Relations Officer should be seen as a role that encompasses any communication to those outside the society such as other societies, not just external companies.
v) Make sure you are posting as yourself and not the society on Facebook.
vi) L3 has been booked for next year.
vii) The films suggested for Free For Everyone and Free For Members next term will be voted on by the exec via email thread. There is also a pub quiz on Friday week 2 and a live piano performance from Reece later on in the term.
viii) Cinema For All Awards: we should try and apply for as many awards as possible.
Meeting ended at: 17:33