DM Meeting @ 2018-02-20 18:10:00
Tuesday 20th February 2018
Meeting commenced: 1810
1. Welcome and apologies
Present: Iain, Casper, Taylor, Chris, Caleb, Alex, Richard, Todd, Matt P
Apologies: Mike Joy, Anjana, Matt W, Justin, Alec, Antoinette, Jamie
In attendance: Reece
The CDM welcomed those present and distributed Sainsbury’s own-brand digestive biscuits, purchased from their Canley store.
2. Rotas
Week 7
Q-DM
• All filled
T-DM
• All filled
Week 8
Q-DM
• All filled
T-DM
• All filled
3. The Allnighter
The CDM recapped the plan for the night, and discussed with those present the responsibilities of Duty Managers and stewards respectively throughout the event, as outlined below.
DM responsibilities:
• Being awake and ready to carry out any necessary duties during their respective film, but watching the film is not necessary.
• Ensuring that there is at least one steward or DM in L3 at all times.
• Ensuring during the first two films that the tills are manned.
• Providing bin bags to the stewards between films to clean up L3.
• Ensuring aisles are clear.
• Ensuring that there is no alcohol or hot food being consumed inside L3.
• Watching out for any recording equipment, including Snapchat.
• Consulting with the projectionist to start the film.
Steward responsibilities:
• Arrive at 6.45pm to help clean up L3 and put up posters before the briefing at 7pm.
• Required to stay for at least the first two films at a minimum.
• Collecting rubbish between films.
• Checking people coming in and out of L3 have stamps.
• Watching out for any prohibited items or actions during the films.
The CDM was also asked to ensure there was enough blu tack to put up posters.
4. AOBs
i. Eating at Warwick is back. DMs for early shows are reminded to note down the total taken through EAW.
ii. Timetable Reports was mentioned as a good way of checking whether or not people will be in L3 before a show.
iii. The CDM has revoked the crew status of people who haven’t stewarded in a while. Watch out for people at the tills who might still be expecting free films.
iv. Thanks to the IT team, it is now possible to refund tickets when people who aren’t DMs are signed in to EPOS.
v. The former Publicity Officer (2016-17) asked those present to roll A2s when in the office.
vi. The newly elected Treasurer made known her preferences regarding Treasurer’s tray returns. The receipts are to be stapled to the middle of the return, and in such a way that the text from the receipts and the return are back-to-back. POS reports should be stapled in front of show reports. Show reports are still to be printed in receipt form, and can be printed on colour paper if necessary. POS reports from till training can be stapled to the same return as the show.
vii. Reece advertised Filmsoc Film Talk, our radio show, in Week 9. If you would like to be a guest, please let him know.
viii. Richard advertised a secret screening to take place at some point after the exec meeting. Crew only, but let him know if you’d like to bring a guest.
ix. The outgoing CDM indicated that he would endeavour to bring shadow snacks to future DM meetings.
x. The newly elected External Relations Officer provided an advanced warning for the additional screening of Macbeth on Wednesday Week 10. This will need crewing.
xi. There will be a programming meeting at 3pm tomorrow (21 February) in F.25A, followed by an exec meeting at 4pm. All are welcome.
Meeting concluded: 1859