Exec Meeting @ 2020-09-25 10:00:00
Minutes of the Warwick Student Cinema (WSC) Executive Committee meeting held on 25th September 2020
10:00
Microsoft Teams
Present: Alex Pointon (President, Chair), Callum O’Sullivan (Vice President, Minutes), Matt Randell (Chief Projectionist), Ana Blanco Moreno (Treasurer), Harry Talbot (IT Officer), Elena Salmon (Events and Socials Coordinator), Aryan Aneja (Films Officer), Josh Howard (Films Officer), Eliska Kalinova (Marketing Officer), Hannah Skillman (Marketing Officer), Sueda Oktay (Publicity Officer)
Also Present: N/A
1. Welcome & Apologies
2. Team Covid Updates
Front of House –
JS has made a guide for FoH team members
Projection –
There’s a guide for projectionists courtesy of MR. The impact shouldn’t be too much since there’s only 2 projes. Remote playlisting should be possible. MR says be wary of lecturers when coming in before the end of a lecture
Marketing –
HS says all WW slides are on website and PiSignage
IT –
HT says requests have been dealt with; max steward signups per show have been reduced. Will be talking to TB about IT training plans. IT Officers are going to reduce the number of tickets available for each show.
3. General Covid Updates
Alex has a PDF with guidelines, please read and re-read it!
AP: The bridge is currently closed and collapsing, don’t use it. AP will move the banner to redirect people.
AP is checking with Uni’s test and trace scheme. The SU is merging with the NHS scheme and he is looking into QR codes for our venue. ES says to make sure everyone can scan a QR code. AA says the app should do that for you
HT suggests adding the QR code link to the tickets, and AP agrees
4. Virtual Socs Fair
30th September
Alex has been experimenting with the software
Email today said it’s text only?!
AP has signed up to the event, but there are still technical difficulties – we’ll give it a go
COS reminds everyone to sign up to the stall at https://warwick.film/stall, the more you can do the better!
5. Polo Shirt Order
Logistical nightmare stopped the last order. AP will order new ones for all exec. MR will make list of Proj ones needed, COS will ask Jack to check if new DM ones are needed.
6. Upcoming Events and Socials
None in person due to Covid :’( . AP asks ES to keep up the really good virtual socials
7. TADONM
Will do via Email
8. AOBs
AP: Proj login issues are fixed with new projector update.
AP: We’ll now be using Track and Trace with a venue QR code
COS: Can tickets page be updated and COVID guidance to be added to the website? HT says he’ll look into it, but points out that the delay might have been over more specific wording for the tickets page.
COS will show MR how to upload meeting minutes to the website
COS: Can AP please fix the camera! AP will look into doing this
MR: Projes can connect their laptop to the FilmSoc wifi to use the projector
MR: Can the Technical page be updated for the new projector? AP and COS say it already is, but we need a new photo
HT asks about how groups will work whilst coming to the cinema. AP says we’ll help them follow the guidelines
HT says he’ll try and meet up with Toby before October. He’s also going to add a collection ticket for Tenet
AA asks how should crew watch a film? AP says the best way is to sign up to steward, rest of crew is first come first served
AA asks for clarification on covid guidance. AP explains the rule of 6 and how the Uni still wishes groups to be spread out.
AA: How exactly will the online Tenet ticketing work? AP informs us that the SU say they’re very busy, so we’ve just requested online tickets for Tenet. AP asks marketing to promote E@W over credit cards.
AA wants to know what the N badge means. MR says you can proj on your own if you’d like and offers supervision if needed.
AA says team viewer might be useful. AP says it is already on most of the PCs
AA asks whether we can sell tickets for the late to overflow at the early. AP says we’ll look into making the shows live before they’re open and selling tickets for the late to people who’ve queued up for the early. If the person hasn’t turned up by the end of the ads, the ticket will be resold to someone else.
JH asks if it’s worth uploading week 6 -> onto the website. AP and AA think things are too changeable right now.
Meeting concluded at 11:14