Exec Meeting @ 2022-05-14 00:00:00
WSC Exec Meeting minutes, 14th May 2022, meeting moved to L3.
Present: Max King, Olivia Lancastle, Ethan Dougall, Sophie Emeny, Alex Pointon, Sophie Cooper (hereafter SC), Zain Mothupi, Sam Chee (hereafter SPC), Adam Skrzymowski, Sueda Oktay, Ethan Graham.
In Attendance: Lachlan Jack, Kieran Hall.
1. Welcome and Apologies
Apologies for last-minute room change. MK praises and thanks everyone for a good term, improving attendance, good marketing and publicity and schedule!
2. Team Updates
Projection – EG: All good, 2 new trainees have done their ITS, one is about to do their first show and the other seems enthusiastic and just busy. Trainee slots still quite empty. 35mm all good although the platter is broken at the moment.
Front of House – SO: In a good position for next year! On track to qualify 4 or 5 people by the end of the year (exam dependent). Intention is to qualify people during exam term and then shadow during welcome week to check they’re OK on busy shows. Got one more shadow show coming up. Main issue is stewards – mostly the same people doing anything so would be good to get some more.
Films – SPC: All good, not started thinking about term 1 schedule yet but there’ll probably be a programming meeting over summer.
Marketing – ED: Decent engagement on the insta, reached 800 followers now! SE: Not much of a team at the moment, not many people helping out with slides. Hoping for more freshers next term.
Publicity – SO: Will make some flyers for Everything Everywhere All at Once, with film on one side and the schedule (week 5 ish onwards) on the other. Will also stick something on the A0s.
Socials – SC: Pub and mystery social next week, picnic week 5! Thinking about doing non-crew events in term 1 so suggestions would be welcome.
3. Unfilled Exec Roles
Vote to co-opt SO as CDM: 9 for, 0 against.
MK volunteered as welfare officer, OL as health and safety officer, EG as environment officer.
Publicity is OK for now, will run a by-election for publicity and CDM in term 1.
4. Keys
OL will try and get keys back off graduates. KH suggests getting more cut as well because there were only just enough back pre-pandemic when crew numbers were low. AP will sort DM locker and office keys.
5. Open Days
Would be good to have stalls at open days in weeks 8 and 9. OL needs to book asap.
6. Welcome Week
SC will to fill out the booking system for events (by 23rd May). Can add 3 events a day with ‘film TBC’ and edit later.
KH: we want a piazza stall on one of the arrival days in term 1 – make contact with societies office and ask about this.
Would be ideal for exec to arrive the weekend before welcome week (24th September).
Getting involved meeting will probably be the end of welcome week, SO will organise.
7. TADONM
Weekend of week 8 is probably good, will plan exact date nearer the time.
8. AOBs
SE: Exec polos order? AP will send a form round and get them sorted.
SPC suggests proactively emailing people who want to steward. SO will consider, could be inconvenient but can discuss this kind of thing.
MK, SE, SO, EG, AS and OL volunteered to do RAW interview on Monday.
KH emphasizing the importance of doing the exec handover pack or else the SU will destroy us. MK will do immediately after Monday.
SO (from Anna) asks when ex-exec will be thrown out of the exec channel? MK will sort.
KH: Dramatic increase in the number of Proper Externals, AND they’re bringing loyalty cards! Might be worth advertising more intensely outside of university? Suggestions: Cannon Park Tesco, some noticeboards around Coventry (Charter Ave), coffee shops etc in Leam.
Could push social medias on tills to help increase engagement. SE can make QR codes for social medias to go on slides.
ED suggests advertising collabs more, and getting the societies to push it more to their members too.
AS suggests putting slides on the big screen, KH suggests trying to get the SU to put them on their digital signage.
Meeting ended at 15:22.