Exec Meeting @ 2023-03-04 14:00:00
WSC Exec Meeting, 4/3/23, 2pm, FAB 1.10.
Present: Liv Lancastle (chair), Sueda Oktay (minutes), Sophie Cooper, Sophie Emeny, Zain Mothupi
In Attendance: Tomas Caldon, Daniel Kallin, Dillan Patel, Kieran Hall
Apologies: Alex Pointon, Max King (for being late), Adam Skrzymowski
Team Updates:
Socials: SC: All good, pub run after Clueless, circle after AGM and end of term meal nearly confirmed.
Marketing: SE: All slides done for this term!
Publicity: SO: Going well, tracker and deadlines coming soon.
FOH: SO: Going well! Have TDMs :)
Proj: LL: All is fine, q-show on Thurs. Been struggling a bit to cover chief proj so stuff is getting a bit on top of me but can pull through until elections.
Tech: KH: Alex had a new set of intermittent drive kets made. Managed to track down a small amount of RP40 – getting sent it for free because of connections who think we’re pog. P2 keeps dropping bottom loop so we’ve had a word with Steve who is happy to come and visit – he says he’ll fix it for free but we may have to reimburse him for fuel so will come back to this.
Schedule:
ZM: Will be posting a big discourse message soon, was just waiting for some info. Not planning on a second programming meeting but the next films officers will have the option if they want to do one.
Keep an eye on discourse for updates!
Will try to schedule the next meeting so there’s time for the new films officers to edit schedule before exec vote – will occur in mega exec meeting so only new exec will be able to vote.
Publicity deadline for confirmed schedule is end of week 10.
Filmsoc Blog:
SO: [explains filmsoc blog] – thank u sueda for this detailed description
SO will get the full notes of their meeting from Sebastian and share with exec/publicity mailing lists. Is a project SO and Sebastian will keep discussing and reporting back on their progress.
AGM:
Starts at 4pm, intend elections to start at 5pm. LL will email today to encourage people to send in their nominations and constitution changes. Voting opens on Monday morning.
LL: Constitution edits mostly on supporting documents so don’t go to AGM. Constitution we originally looked at was wrong so have transplanted the edits into the most recent one. [summarised].
Line added on how people are added/removed from crew. Will return to this when editing the Committees supporting document, to add requirements to remain on crew and procedure for removing.
BORs: LL: Discussed in last meeting where to put BORs, are in treasurer section of Roles and Responsibilities but are now done by films officers. Didn’t come to a conclusion.
KH: Were moved to films officer because treasurer couldn’t cope when we moved from one termly invoice to one invoice per film, and films officer has less to do during term-time.
Will move to Films Officer in Roles and Responsibilities doc, talk to IT about automating BORs, and then amend R+R again once automation is done.
[MK arrives so we are now quorate <3]
Motion suggested by Sam/Ethan/Zain: [35mm committee, document sent to exec]
KH: Change in proj meeting discussions has only begun to happen recently – KH/LL were asking EG for it to be in proj meetings since term 3. LL has started to try and discuss in proj meetings but has had poor feedback that it’s boring etc.
LL: Take responsibility for poor discussions – haven’t had the time to work out how to do it better. Could be remedied by someone who has the time to sit everyone down and decide what is useful to discuss. Aware there is an issue here.
KH: 35mm can be a struggle sometimes – disappointing that this wasn’t just a chat with LL first because it has perfectly valid points.
LL: Concerned specifically about the line saying the exec have to ratify 35mm trainee selections – going further than procedure for digital trainees. Largely the suggestions formalise what we’re already trying to move towards eg 35mm discussion in proj meetings – might be worth discussing in the meetings what people from 35mm team? Intention also seems to be formalising how trainees are taken on – good sentiment and have been discussing things like proj shadow shows – will have a proper chat about this with the projectionists.
Approval for idea of repurposing these points to define 35mm as a (sub)committee.
Will take this as a starting point and discuss it when we are editing Committees document, as opposed to voting in its current form. Supporting document so won’t go to AGM. Will bring to the next proj and then next exec meetings, and give Sam/Ethan/Zain specific invitation to come and discuss. LL will reply to Sam about this.
Vote to check this is OK: For: 6, Against/Abstain: 0.
Tuck Shop:
Jacob wants to start up a tuck shop – LL will message him to ask him to have a quick chat with LL/MK about it to check his plans are realistic and then exec are happy for him to set it up.
The room voted unanimously for Percival Tuckshop to be the name of the proposed tuckshop (full credit to Daniel).
TADONM:
LL will make a doodle poll once new exec are elected. Meeting ideally weekend of week 9 or 10.
AOBs:
SC: Hoodies/tshirts? ANS: Message exec channel and @ AP to check progress.
Meeting ended at 16.02.