DM Meeting @ 2008-01-10 18:15:00
DM Meeting Minutes: Thursday, 10 January 2008
6.15 pm, Rococo
1. Welcome and apologies
Present: James McLachlan, Seb Averill, Helen Coe, Rachel Crofts, Robert Gardner, Mike Joy, George Marshall, Martin Mee, Matt Pusey
Apologies: Pierre Schramm
James welcomed everyone except George, who arrived late, to the first DM meeting of 2008.
2. Rotas
All shows up to and including Across the Universe (Thursday, Week 2) are covered.
3. EPOS system
The Filmsoc database is not receiving any membership updates from the Union and the Societies Federation membership query is not working. Until resolved, the two relevant boxes on the show setup page should not be ticked.
The Union EPOS system can be used to check for Societies Federation and WSC memberships.
Member's free tickets and member's tickets can be sold by DM override when necessary.
Ticket histories can be used to check whether member's free tickets have been sold to new members.
4. Refreshers' Fair
Rachel can help set the stall up.
Matt can help when needed between 11 am and 1.45 pm.
Helen can help between 11 am and 12 pm.
5. DM training
Trainees' progress will be occasionally discussed by the qualified DMs at the ends of meetings.
George thinks that there should be an official position regarding trainees and their progress should they reach a certain number of shows - twenty, say - and not be near qualification. George argued that, after twenty shows, the qualified DMs should discuss whether the trainee is approaching qualification. If not, a policy should be in place in writing to give the Front of House Committee the power to remove a trainee from the training scheme ( i.e. to revoke a member's trainee DM status).
There might be problems wording such a policy and choosing an appropriate number of shows. If the policy were approved by the Exec, a constitution amendment would be required.
Mike suggested it might be worth reviewing the training and qualification structure; for example, by introducing check boxes to the DM booklets and for qualifications, the training process could become more coherent, and success and failure could be more clearly defined. James said a draft of check boxes from 2006 might be available on the su316 account.
Due to time restrictions in the meeting, the discussion will continue via email and at the next meeting.
6. Pierre's pen was commemorated with fifteen seconds of silence during the previous agenda item. Robert said he wasn't thinking of the pen, but James briefly thought of it.
7. AOB
None.