Exec Meeting @ 2008-02-12 19:15:18
WSC Joint Exec Meeting 12/02/08
1. Welcome and Apologies
Matt Pusey, Ed Harry, James McLachlan, Rob Gardner, Martin Mee, Seb Averill, Tim Davidson, Aiden Peakman, James Cotton, Eleanor Hutchinson, Helen Coe, George Marshall, Tom Hunns, Claire Justin
Apologies from Kathryn Chase.
Meeting will be a mini president’s handover – JC welcomes all.
2. Pres – smooth and done. RG got all spam.
Sec – done just not at exec meeting.
Treasurer – to do tomorrow
Films – to sort
Proj – new guy shaping up. (CDM joke by JC)
CDM – done but JM so obviously holding back some stuff.
Publicity – Traumatic and rubbish!
Tech – TH forgot passwords. MM still knows.
IT – can’t get hold of old IT officer. He’s wearing a sombrero.
3. AllNighter
Running order RG’s suggestion.
1. I am Legend, 2. Shoot ’em Up, 3. Ratatouille, 4. Mystery, 5. Superbad, 6. Jaws.
GM had one but now agrees.
VOTE 13 for. 1 against
EHa wants Superbad second. Major discussion ensues.
REVOTE 14 for.
Goodie bags confirmed from Beatwax but no other replies to JC’s askings.
Format
I am Legend 101 mins
Quiz
Shoot ‘em Up 86 mins
(Bingo decided later on)
Ratatouille 106 mins
Handover and Results
Mystery
Shorts
Superbad 118 mins
20 min break
Jaws 124 mins
Prizes
VOTE Experience Voucher = UNAN
VOTE £99 = UNAN
VOTE Electric = UNAN
VOTE Sofa = 0 £35 including wine = 13 including champagne = 1
Dicussion between raffle and bingo.
VOTE bingo = 10
raffle = 4
abstain = 0
Discussion as for what prizes go where.
Bingo – Experience voucher and £20 HMV voucher, 5 film passes and posters to all winners
Quiz – Electric voucher and £10 HMV voucher, 5 film passes and posters to all.
VOTE for above = UNAN
Stall
VOTE – Weds, Thurs, Friday UNAN
VOTE – 11-3 UNAN
Publicity
Normal Posters and flyers
Funky Tshirts as well.
4. Outdoor Screening
TH had a thought about using Rootes Field but not flat enough. JC thought maths field but now possibly too small.
Ideas for films are Ratatouille and Shrek.
VOTE Outdoor = UNAN
Tocil Field = UNAN
WSAF on board = UNAN
Group in charge?
Pres, Sec, Treas, Tech and Publicity as a steering group
VOTE = 13 Yes 1 Abstain.
5. Summer Term Publicity
All looking good.
Is possible to do booklet.
A2s all pretty much done.
VOTE full booklet same form 8 for, 6 abstain.
6. Socities Films Screenings
RG’s idea for Films Officer and Publicity to plan and talk to departments to target for films.
MPLC license. Problems but doable?
Get union to pay?
Us to organise VOTE on all of this UNAN
PVSL not viable
7. Purchasing & Expenditure
Get George a guillotine
Looking at notice boards as well. Bigger than A1. By L3, library, humanities. GM to find someone to talk to.
IT not much to buy.
HC and MM to check figures.
Wall mounted first aid box.
£10 per year from union plus £10 deposit for standard first aid kit.
8. Communication
Raise all opinions on exec mailing list.
To edit wiki: go to page, edit add and then save.
To add new, address bar, new page name. or search name of new page.
9. Website
New ideas for publicity rotas given to TD. TD wants to redo all rotas to make better.
10. Keys
Need to be handed back to Pam then taken out again.
Forum sign ups to be updated? people taken off and added.
11. Time and date of next meeting (all exec meetings)
Meeting every2 weeks. Thursdays or Tuesdays but will decide on day.
NEXT MEETING Thursday 28th 7pm
12. AOB
TD made up useful stats. Daily showing stats. Earlies and late stats.
TD to talk to Matt Knight about audience figures page.
Questionnaire details up.
Meeting finished 10.45